information when you attend an appointment at my clinic, purchase a product
from me, contact me, or otherwise use my services. This is to comply with the General Data
Protection Regulations (GDPR) 2018.
Information I Collect
To aid your treatment or as part of purchasing something from my
business you will normally provide me with certain information, such as your
name, email address, postal address and medical information. I will store your information in paper format
to create your patient notes and future appointments are in a paper diary. Both the notes and the diary are kept in a
locked filing cabinet and I am the only key holder.
Why I Need Your Information and How I Use It
I rely on a number of legal bases to collect, use, and share your
Information Sharing and Disclosure
Information about my clients is important to my business. I
share your personal information for very limited reasons and in limited
circumstances, as follows:
- Medical professionals. With your consent I will share
information with medical professionals such as your GP or consultant to
allow continuity of care.
- Business transfers. If I
sell or merge my business, I may disclose your information as part of that
transaction, only to the extent permitted by law and with your consent.
- Compliance with laws. I may
collect, use, retain, and share your information if I am legally required
I retain your personal information only for as long as necessary
I may also be required to retain this information to comply with my legal and
regulatory obligations, to resolve disputes, and to enforce my agreements. The retention of podiatry records is
normally a minimum of 8 years, after the last appointment.
You have a number of rights in relation to your personal information.
While some of these rights apply generally, certain rights apply only in certain
limited cases. I describe these rights below:
- Access. You have the right
to access and receive a copy of the personal information I hold about you
by contacting me using the contact information below.
- Change, restrict, delete.
You may also have rights to change, restrict my use of, or delete your
personal information. In the case of health records these are normally
exempt from change and deletion requests.
- Object. You can object to my
processing of some of your information based on my legitimate interests.
In such cases, I will delete your personal information unless I have
compelling and legitimate grounds to continue using that information or if
it is needed for legal reasons.
- Complain. If you wish to
raise a concern about my use of your information (and without prejudice to
any other rights you may have), you have the right to do so with the
Information Commissioner www.ico.org.uk
How to Contact Me
For purposes of the GDPR, I, Emma Barrow, am the data controller of your
personal information. If you have any questions or concerns, you may contact me
via email email@example.com. Alternately, you may mail me at Chapel Row Surgery